Skip Nav

How to Write a Job Resignation Letter

What to include in your letter

❶State that you're happy to help train someone else to take over your duties and make sure to follow through on your word! How to Write a Resignation Letter.

Resignation Letter Template Example

Steps in Writing a Formal and Professional Resignation Letter
What is a Resignation Letter?
Topics to avoid

What you need to know. How do I answer this question about competition? Six extracurricular activities to add to your CV. Basic Resignation Letter Template Download.

Basic Resignation Letter Template. Download Basic Resignation Letter Template. New Job Resignation Letter Template. One of the greatest secrets of success is knowing when to move on. With the right resignation letter, you will do so with satisfaction while leaving on good terms with your previous employer.

Though you may think it would feel great to get a few things off your chest about how much you've come to hate the company you work for, it's in your best interest to be kind, polite, and helpful, so your professional future remains secure. If you want to know how to write a resignation with class, see Step 1 to get started. The proper time frame for a resignation notice is two weeks. However, if you are in an executive or critical position in your company, you may want to give more notice so your company has enough time to find and train a replacement.

Also, don't forget to state your intended last work day in your resignation letter! Click on another answer to find the right one End your letter with "Kind Regards" or "Sincerely" and then sign your name.

Your resignation letter should have a professional beginning. Start with "Dear" followed by your boss's first name. However, if you refer to your boss as "Mr. State that you're happy to help train someone else to take over your duties and make sure to follow through on your word! This is a great way to both soften the blow of your resignation and leave on a good note.

Read on for another quiz question. You need to very clearly state your intention to resign. You can't submit a resignation letter hoping to receive a better offer because if your boss does not go for it, you'll be out of luck! If you write an email resignation, title the subject of the email "Resignation" along with your name.

Follow the same rules as with a traditional resignation letter, although you don't need to write the date or your boss's address. Email resignation letters can also be shorter than traditional letters: Try 5 to 6 sentences instead of several detailed paragraphs. Resignation via email is becoming more acceptable in today's technological society.

You should write "Resignation" and your name in the subject line to give your boss a heads up on the content of your email. My last day of employment will be July, 12, Finish your resignation letter by thanking your employer for the opportunity.

To learn how to send a resignation letter after you write it, read the article! Featured Articles Termination and Resignation Letters. Thanks to all authors for creating a page that has been read 13,, times. Sample Resignation Letter for Retirement.

Have a friendly but formal opening. This can be a tricky balance to maintain, but your goal should be to keep things amicable while maintaining your professionalism. Unless you really don't have a good or familiar relationship with your boss, you should begin your letter by saying "Dear" followed by your boss's first name. You can say something like, "Dear Lisa," before you announce your resignation. If you say, "Dear Ms. Smith," then your resignation may come off as too formal, especially if you do have a friendly or at least cordial relationship with your boss.

Jones," then you should stick to that in the letter — in that case, suddenly getting familiar would be strange. If your letter is typed on paper instead of email, just write the date at the top lefthand side, with your boss's name and address written below it.

Clearly state your intention to resign. It's important to state your intention to resign in clear terms so that your boss doesn't think you are open to an offer for a higher salary or other perks, or that you are open to a counteroffer though you've accepted a new position. You want to be crystal clear so you sound confident in your decision, or so you're not faced with the discomfort of your boss coming to you thinking there's a chance that you'll stay on, after all.

Here are some ways you can clearly state your intention to resign: It is simple courtesy to give your employer a reasonable amount of time to fill your position. If your job is complicated, your employer may need time for you to train your replacement.

Give notice of no less than two weeks. It may be common courtesy to give more notice if your position in the company is more elevated. Many people recommend using your given vacation time as an accurate measurement of how many weeks' notice you should give; if you have three weeks vacation, for example, you should give three weeks' notice, if you want to be polite. You should state your last work day immediately after you've stated your intentions to resign — you can even do so in the same sentence.

Here's how you can go about it: My last day of employment will be July 12, I intend to work until the end of the month, with my last day being July 31, State your reasons for leaving optional.

You don't have to be too thorough in this part, but it could be a nice gesture to state your reasons for resigning. If you're resigning because you're just really unhappy at the company, you don't have to go into detail about this.

However, if you're resigning because of retirement, maternity leave, personal reasons, or, most commonly, because you've accepted an offer at a different company, then you can state this to give your boss a better sense of the situation. Here are some ways that you can state your reasons for leaving: State that you're willing to help out during the transition.

If you're in a position that would be difficult to fill, and if you really feel you owe it to the company, then you can make it clear that you're happy to help train someone else to do your job or to smoothly pass on your duties.

Ideally, if you were planning to resign, you might have been doing some of this already, little by little, but in any case, if you care about the company and know that you have big shoes to fill, you can mention that you're willing to help during in the interim. Here's how you can state it: I am available to help recruit as well as train my replacement. Thank your employer for the experience. Resist the temptation to leave a piece of your mind unless you want to be remembered as an ungrateful whiner.

In fact, do the opposite: Mention how this job has positively influenced your career and how it has or can help you secure an even better position. This will leave your boss feeling like you've had a positive experience at the company and it will minimize any potential animosity you may encounter.

Unless you really feel like your boss does not deserve any kind words, do this as a common courtesy. Here's what you can say: Wrap up your letter on a kind note. The way you end your letter depends on what you stated earlier. If you said you'd be happy to help recruit and train a new person for your position, you can say something like, "You can reach me any time at [your phone number] or [your email address]. Remember that you don't want to end on anything but a positive tone that leaves your boss feeling warm, or at least not furious.

Have a nice closing. End your letter by saying "Warmly," "Kind Regards," "Wishing you the best," or something similar just before you write your name. You can also just use "Sincerely" if you want to be more formal about it, but you can also use this opportunity to use a closing that really shows how grateful you are for your experience at the company.

Part 1 Quiz What should you include in your resignation letter? A notice of at least a month. End your letter with "Yours Truly. Start your letter with "Hello. Your willingness to help during the transition. That you could be convinced to stay on.

There comes a point in our lives that we yearn for something more than what we currently have. One thing is for sure, we all yearn for a better life.

We yearn for an achievement, a raise, a promotion, or a better job in general. Or you like to experience a new working environment that will hone your craft in other areas. Whatever your reason is, you need to pass a letter of resignation to show courtesy that you are leaving the company for good. You may also see Official Resignation Letter. State down your main intention. Make it crystal clear.

Make sure not to sound so aggressive, but rather make your voice subtle but straight to the point. Also, mention the date by which you will be finishing all your pending works.

You may also see Retirement Resignation Letter. Think of the time you were so ecstatic when given the opportunity to work in the company. Think of the time you were lauded for a job well done.

Latest Articles

Main Topics

Privacy Policy

Your letter of resignation should include information on when you are leaving. You can also let the employer know you appreciate your time with the company. If you're not sure what to write, review resignation letter samples to get ideas for how to structure and word your letter.

Privacy FAQs

Use CFI’s free resignation letter template to quit as professionally as possible. Tips for Writing a Resignation Letter. The general consensus on letters of resignation is, the shorter the better. There is no need to provide a long-winded explanation of why you are quitting.

About Our Ads

A resignation is the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for. Should you write a resignation letter? You should write a resignation letter because it's the professional thing to do, whether you work at a hospital or a coffee shop. With this, you have to be careful with what you will state in your resignation letter. Keep in mind that a resignation letter should not look like a complaint letter. 3. Developing a comprehensive resignation letter can say a lot about your character and professionalism.

Cookie Info

So, you’ve decided to move on. You’ve signed on the dotted line at your new gig, and now all that’s standing in between you and your fab new job is submitting your resignation to your current one. Gulp. Enter: your resignation letter. When its time to leave a certain workplace, show them your appreciation and gratitude during the times you spent there. Here are some ways on how to write a heartfelt resignation letter. You may give out letters or thank them in person. They.